For painting companies doing $3M to $15M a year
We build the job costing, closeout, billing, and booking automations your office does by hand, then run them for you. So they can focus on your customers.
We take on 3 new painting contractors per month.
Some of the painting companies we work with
“Sheldon and I were actually doing it yesterday, looking at things, and we're saying, this is what we've been waiting five years to be able to do. It's creating the job cost sheets in real time, which is wonderful. Knowing where we're at on a larger job, knowing the labor hours, knowing where we're hitting for GP, knowing if we're actually tanking a job and if we need to make a really quick change, as opposed to two months down the road. All of this information, making it easily accessible and real-time, really is a game-changer for us. And you guys have really gotten this to us quicker than we expected, to be honest. We are absolutely thrilled.”
We take on 3 new painting contractors per month.
2,030 jobs costed from Salesforce, Paychex, and QuickBooks
Labor hours from Salesforce timestamps, real pay rates from Paychex, bills from QuickBooks Online, revenue from the accepted quote. Job cost records, reports, and a dashboard live where the team already works, refreshed nightly.
250+ extra estimates booked without the team doing a thing
A website chatbot, an after-hours voice agent, and a direct booking form put estimates straight on the calendar, with confirmations, 24-hour and 1-hour reminders, and a review request after the job.
553 job cost sheets kept current automatically
Every night, hours from QuickBooks Time land on each job's cost sheet in Smartsheet, with revenue and materials tied out to QuickBooks. Supplier invoices are matched to jobs with zero false matches on the first real batch. The office stopped building job sheets by hand.
27 jobs, 232 attachments, and 20 hours reports moved on the first run
Completed jobs move from the master schedule into the month's close sheet with every attachment and comment thread. VeriClock hours PDFs are pulled onto each row. One digest goes to the office. Running on its own since September 14.
Sherwin-Williams and Dunn-Edwards bills, 3 companies, every weekday
Supplier invoices arrive by email and are posted as bills in the right QuickBooks Online file with vendor, account, class, and job. PDFs are filed in Dropbox and a noon summary goes to the bookkeeper. Anything it cannot match is flagged for a human instead of guessed.
Get Your Free Real-Time Job Costing Blueprint
Two minutes and you get a plan built around your own QuickBooks, time clock, and estimating tool, plus the workbook we use with clients.
Automated Job CostingHear it from our clients
Real clients, in their own words. Results depend on your business and how it runs today.
Hours in one system, materials in another, revenue in QuickBooks. Someone types 20 numbers per job into a spreadsheet, 5 to 10 hours a week, and job costing still runs three months behind. Field managers give things away on jobs that are already over budget because nobody can see it.
Customer info entered five times. Estimate dollars keyed three times between the estimating tool, the CRM, and accounting. A reschedule changed in "four to a dozen different locations."
One $10M+ painting company measured 112 hours a week of manual coordination. The owner told us: "if we could cut that even by 20%, we could spend that 20% actually talking to our customers."
At one client we found 146 open opportunities worth $2.2M that never got a single follow-up. Won jobs close in a median of 7 days. After that, the quote is cold and nobody has a system that notices.
A web form submitted Friday at 4:01 PM waited 63 hours for a reply. Phones off at 4, 150 to 200 leads a month, and nothing customer-facing fires on its own.
A hundred paint-store bills pile up at month end, a six-hour sitting that spills into weekends. One AR person spends 80% of her time hand-creating jobs, estimates, and invoices in QuickBooks.
Get Your Free Real-Time Job Costing Blueprint
Two minutes and you get a plan built around your own QuickBooks, time clock, and estimating tool, plus the workbook we use with clients.
Automated Job CostingThirty minutes. You walk us through how a job moves from estimate to invoice today and which systems touch it. We tell you where the hours and margin are leaking and exactly what we would build first. No slides, no pitch deck.
A flat build fee for each automation, then a monthly fee to run and maintain it. We quote both on the call once we know your systems. There are no hourly bills and no surprise invoices.
Three to five hours total across the whole build: a kickoff walkthrough, access to your systems, and a short review before go-live. We do the rest, including the parts that usually stall these projects like QuickBooks access and data cleanup.
The 30-day clock starts the day we have access to the systems involved. If the automation is not running on its own and producing the agreed result by day 30, you get the build fee back. Days we spend waiting on access or answers do not count against the 30.
No. We build on what you already run. Recent builds connected QuickBooks Desktop and Online, QuickBooks Time, VeriClock, Smartsheet, Salesforce, Paychex, PaintScout, CompanyCam, GoHighLevel, and plain email inboxes. If a tool has no way in, we tell you on the call.
We do. The automations run on our infrastructure on a schedule, with alarms if a run is missed. Anything the system cannot resolve on its own gets flagged to a named person on your team instead of guessed. You get a plain-English user guide and a daily summary email.
Your data stays in your systems. We connect through each vendor's own API with credentials you control and can revoke at any time. We never sell, share, or train on client data, and the only thing we publish about a client is what they approve in writing.
Each build gets a lead engineer for its full 30 days. Taking on more than three at once is how projects slip, and the guarantee only works if we can honor it. If a month is full, we book you into the next one.
A free 30-minute call. We map where your hours and margin are leaking and tell you exactly what we would build first.
We take on 3 new painting contractors per month.