Best QuickBooks integration and invoicing automation partners for contractors (2026)

The best QuickBooks integration and invoicing automation partners for contractors in 2026 are Z&G Partners for supplier bills that post themselves to QuickBooks on the right job, TradeWeave for ServiceTitan to QuickBooks integrations, Minding My Books and Certum Solutions for QuickBooks ProAdvisor setup, and QwickBridge for a Jobber to QuickBooks sync. Two jobs hide under this search. Accounts payable (AP) is the bills you owe suppliers. Accounts receivable (AR) is the invoices you send customers. Below are seven firms that handle one or both, checked on their own sites.

Z&G Partners wrote this list and is on it. We have tried to be fair; every other firm's details come from its own website, checked November 6, 2026.

What to look for

  • Bills land on the right job: A bill in QuickBooks without the job is half done. Look for vendor, account, class and job filled in, so job costing stays right.
  • It flags what it cannot match: A wrong guess in your books is worse than a blank. Ask what happens to a bill or invoice the system cannot read or match.
  • Works with your QuickBooks version: Many contractors still run QuickBooks Desktop. Confirm the firm works with Desktop, Online, or both.
  • Invoices start from the finished job: On the AR side, an invoice should be created from the finished job in your field software, so nobody retypes it and nothing is missed.
  • Your bookkeeper stays in control: Good automation sends your bookkeeper a short daily summary and a list of exceptions, not a black box.

The list

1. Z&G Partners

Builds and runs office automation on QuickBooks Online and Desktop for trades companies doing $3M to $15M a year. Supplier bills: emailed invoices from Sherwin-Williams and Dunn-Edwards post themselves to QuickBooks every weekday for three companies, with vendor, account, class and job filled in, the PDF filed in Dropbox and a noon summary to the bookkeeper. Anything it cannot match is flagged for a person instead of guessed. At a painting company in Cape Cod, supplier invoices are matched to jobs with zero false matches on the first real batch. Z&G lists customer invoices (AR) among what it fixes, but has not published an AR result. Live in 30 days or your money back (terms in writing).

Best for: Contractors whose office keys supplier bills by hand at month end, and who want those bills on the right job for job costing. Pricing: Not published. A flat fee to build each automation, then a monthly fee to run it, quoted on a free 30-minute call.

Source: zgpartners.co and zgpartners.co/job-costing-for-contractors

2. TradeWeave

A ServiceTitan Certified Provider and custom software team in Sarasota, Florida. It does ServiceTitan setup, pricebook and dispatch work, reporting and training, plus QuickBooks integrations and custom automations to end double entry. Its site names HVAC, plumbing, electrical, roofing, garage door and landscaping.

Best for: ServiceTitan contractors that want ServiceTitan and QuickBooks connected so invoices and jobs are not entered twice. Pricing: Not published. Its pricing page says project work starts "from a few thousand dollars" and scales with scope; support plans are month to month.

Source: tradeweave.io/pricing

3. Minding My Books

A QuickBooks consulting firm in Cheboygan, Michigan, led by Raeann Salter, a QuickBooks Advanced ProAdvisor; its site calls the firm an Intuit QuickBooks Solution Expert. It sets up Knowify, a job management and job costing app for trade contractors, and does QuickBooks setup, data migration, third-party integrations, training and support. Its Knowify page names electrical, plumbing, HVAC, painting, remodeling, and concrete and excavation.

Best for: Contractors that want a QuickBooks expert to set up QuickBooks, move old data and connect third-party apps. Pricing: Consulting fees not published. Its Knowify page lists the software's plans: Core $99 a month, Advanced $249 a month, Enterprise custom.

Source: mindingmybooks.com/knowify-quickbooks-integration

4. Certum Solutions

A Monroe, North Carolina accounting and software advisory firm founded by Katie Bunschoten, an Elite Certified QuickBooks ProAdvisor. It offers bookkeeping, fractional CFO work, payroll and software setup, and calls itself vendor-neutral. A case study on its site describes setting up job costing and employee cost tracking in QuickBooks for a Raleigh painting business.

Best for: Contractors that want a vendor-neutral ProAdvisor to pick and set up the right QuickBooks edition and apps. Pricing: Not published.

Source: certumsolutions.com/library/case-study-wake-coatings

5. QwickBridge (QuickBooks Integration Services)

A Sugar Land, Texas company, founded in 2008, that builds custom QuickBooks integrations for QuickBooks Online and Desktop. Its Jobber page offers a sync that cuts repeat entry of invoices, payments and customer details between Jobber and QuickBooks. Its site speaks to field service businesses in general and does not name a trade.

Best for: Jobber users who want invoices and payments to sync into QuickBooks without retyping. Pricing: Not published. Quote on request.

Source: qwickbridge.com/about-us and qwickbridge.com/jobber-quickbooks-integration

6. RemoteBooksOnline

A Knoxville, Tennessee bookkeeping and payroll firm. Its site says the books are done by QuickBooks Certified ProAdvisors and reviewed by a CPA each month, with accounts payable and receivable (AP and AR) work as an option. It lists construction among its industries and offers QuickBooks cleanup and catch-up.

Best for: Smaller contractors that want a bookkeeper to run QuickBooks, with AP and AR as an add-on, at a published price. Pricing: Flat-rate bookkeeping from $150 a month, month to month. Price rises with accounts, transaction volume and optional AR and AP.

Source: remotebooksonline.com

7. Footbridge Media

A Pensacola, Florida marketing agency for contractors, in business since 2004. Its plan includes AI website chat, automatic review requests, online booking, invoicing and payments, and AI search work, along with the website. Its site names painting, HVAC, plumbing, electrical, roofing and landscaping.

Best for: Smaller contractors that want invoicing and payments included with their website and marketing plan. Pricing: $249 per month, month to month, with a 90-day money-back guarantee.

Source: footbridgemedia.com

How to choose

First decide which side hurts: bills coming in or invoices going out. For bills, ask the firm to run a week of your real supplier invoices and show you what landed on which job. For invoices, ask how an invoice gets created from a finished job in your field software. If your QuickBooks file is a mess, start with a ProAdvisor cleanup, because automation on top of a messy file spreads the mess faster. Ask everyone which QuickBooks version they support and who fixes it when a sync fails.

Questions owners ask

Is a QuickBooks ProAdvisor the same as a QuickBooks integration partner?

No. A ProAdvisor is an accountant or bookkeeper certified by Intuit to set up and use QuickBooks. An integration partner builds the connection between QuickBooks and your other systems, like your field software, supplier emails or time clock. Some firms do both. If you need clean books, start with a ProAdvisor. If you need data to stop being typed twice, you need an integration.

Can I automate supplier bills into QuickBooks with software?

Yes. AP software such as Adaptive, built for contractors from $5M to $1B in revenue, reads each invoice, codes it to a job and cost code, and syncs it to QuickBooks, Sage or Foundation. It is a new system for your office to run. A partner can instead build the same flow on the inbox and QuickBooks you already use.

Does this work with QuickBooks Desktop?

Some firms do and some do not. Z&G Partners has recent builds on QuickBooks Desktop and Online. QwickBridge lists both. Ask before you sign.

What does it cost?

Bookkeeping with optional AR and AP starts at $150 a month at RemoteBooksOnline. Footbridge Media includes invoicing in a $249 a month plan. The integration and automation firms on this list, Z&G Partners included, quote after a call.

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